Lambton County

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 Court Support Clerk 

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Job Number: J0618-0310
Job Title: Court Support Clerk
Position Status: Casual
Union: LCEA
Division: Finance, Facilities and Court Services
Facility: Court Services Department
City: Sarnia, Ontario, Canada
Number of Positions: 1
Hours of Work:
Monday to Friday, 8:30am to 4:30pm
Wage Rate: $19.01 - $22.82/Hour
Date Posted: June 11, 2018
Closing Date: June 20, 2018
Starting Date: July 9, 2018

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 26 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Overview

The position provides clerical support as needed towards the general administration of the County's Provincial Offences Court. The incumbent assists in responding to enquiries from the general public, police, legal counsel and judiciary; the processing of transactions; the preparation of correspondence; filing; mail; and payment processing.

Duties and Responsibilities

Court Administration:
• Provide general assistance to the public, police, legal counsel and outside agencies regarding matters being administered by court administration staff.
• Prepare and maintain records, files and documents for the administration of Provincial Offence Courts including the review and acceptance of all offences for filing and data processing into the ICON (Integrated Court Offences Network) database.
• Processes fine payments, reconcile/balance daily transactions.
• Take appropriate steps to address and resolve issues. Seek direction from the Manager as necessary.
• As directed, prepare outgoing correspondence
• Process incoming mail for distribution as directed.

Collection Administration:
• Assist the Court Collections Clerk in maintaining the Department's database of defaulted and unpaid fines, CAMS (Court Administration Management System) including processing fine payments, payment plans and motions of Extension of Time to Pay Fines applications.
• Assist in preparation and sending of Arrears Notices in accordance the Ministry of the Attorney General and the County of Lambton.
• Answer inquiries from offenders with unpaid, outstanding fines regarding the status of their fines
• Communicate payment options in accordance with the Ministry of Attorney General and the County of Lambton's policies and procedures.
• Under the direction of the Collections Clerk, assist with all actions necessary to facilitate the collection of fines.

• Incumbent will be up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are followed as prescribed.
• The incumbent must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis.

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.


Minimal Formal Education:
• Diploma from a 2 year community college program in law, legal administration or business accounting.

• One year experience in either a Provincial Offences Administration or similar setting.
• Knowledge of how to collect unpaid debts preferred.
• Competency in the use of computer software programs including Word, Excel, Access, database applications. Knowledge of ICON and collection systems preferred.
• Demonstrated good customer service skills and effective oral communication in dealing with members of the public.
• Reliable transportation to travel to all areas of the County of Lambton in a timely manner.

The County of Lambton is an equal opportunity employer servicing our diverse communities. The County of Lambton is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. This information is available in an alternative format upon request, to accommodate individuals with a disability. Although we appreciate all applications, only those selected for an interview will be contacted.

Personal information required by this posting/advertisement is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone 519-845-0801 or Toll-free at 1-866-324-6912.