Lambton County

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 Historic Newspaper Indexing Summer Student 

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Job Number: J0219-0135
Job Title: Historic Newspaper Indexing Summer Student
Position Status: Summer Student
Union: Non-Union
Division: Cultural Services
Facility: Lambton County Archives
City: Wyoming, Ontario, Canada
Number of Positions: 1
Hours of Work:
35 hours/week, Monday to Friday, 9:30am to 5:00pm
Wage Rate: $14.00/Hour
Date Posted: February 11, 2019
Closing Date: March 10, 2019
Starting Date: May 13, 2019

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Overview

The Historic Newspaper Indexing Student is responsible for enhancing the Lambton County Archives collection by indexing, scanning, and filing negatives of photographs that appeared in the Sarnia Observer newspaper. The student must identify, organize, and categorize photographic negatives; input into a searchable database with the associated image information; and increase preservation and access to the images through cleaning, scanning, and filing the negatives.

Duties and Responsibilities

Research negatives
- Utilize information contained on existing negative envelope to determine date of publication and subject matter
- Use microfilm to determine which image(s) appeared in the paper
- Describe each photograph based on the caption that was originally published beneath it in the newspaper.

Database Entry
- Use predefined terms to determine which subject category the image fits into
- Assign a unique number to each image, which becomes the accession number for that image.
- Input each image into the Past Perfect Cataloguing Software

Clean Negatives/Archival Preservation
- Clean the negatives, removing any dust and finger prints.
- Once cleaned, scan each image creating a digital copy of the image
- Place negatives into proper archival sleeves
- Label each sleeve with its unique number and file numerically in an acid free box.


The candidate must be enrolled in a post-secondary program, preferably in a history or archival program. Familiarity with scanning hardware and software, as well as accurate keyboarding skills, attention to detail, and an ability to work independently are required. Knowledge of local history and/or archival practices is an asset.

Candidates must meet Young Canada Works (YCW) eligibility requirements. To be eligible you must:
• be a Canadian citizen or a permanent resident, or have refugee status in Canada.
Note: Non-Canadian students or graduates holding temporary work visas or awaiting permanent status are not eligible.
• be legally entitled to work in Canada.
• be between 16 and 30 years of age at the start of employment.
• have finished the school term at the start of employment.
• meet the specific eligibility criteria of the program to which you apply.
• be registered in the Young Canada Works (YCW) online candidate inventory.
• be willing to commit to the full duration of the work assignment.
• not have another full-time job (over 30 hours a week) while employed with YCW.
• have been a full-time student (as defined by his or her educational institution) in the semester preceding the YCW job.
• intend to return to full-time studies in the semester following the YCW job.

The Lambton County Archives is the archival centre for genealogical and local history research in the County of Lambton. We preserve and make accessible historical and family documents for researchers. Visit for more information.

The County of Lambton is an equal opportunity employer servicing our diverse communities. The County of Lambton is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. This information is available in an alternative format upon request, to accommodate individuals with a disability. Although we appreciate all applications, only those selected for an interview will be contacted.

Personal information required by this posting/advertisement is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone 519-845-0801 or Toll-free at 1-866-324-6912.