Lambton County

Caring, Growing, Innovative
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 Ward Clerk 

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Job Number: J1018-1230
Job Title: Ward Clerk
Position Status: Full Time
Union: CUPE 2557
Division: Long-Term Care
Facility: Lambton Meadowview Villa
City: Petrolia, Ontario, Canada
Number of Positions: 1
Hours of Work:
Monday to Friday, 8:00a.m. to 4:00p.m., includes 1 weekend a month
Wage Rate: $23.48 - $25.69/Hour
Date Posted: November 5, 2018
Closing Date: November 18, 2018
Starting Date: December 10, 2018
 

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 26 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Overview

To provide a wide range of administrative tasks to support services to the Nursing Department including; filling cancelled shifts, word processing (letters, forms, data collection), answering phones, mail sorting ad delivery, ordering and maintain inventory of supplies and equipment, maintaining resident charts.

Duties and Responsibilities

Schedules:
• Complete call-ins to fill cancelled shifts for all departments
• Provide information to the centralized scheduler required regarding staffing line changes, employee LOAs, staff on modified duties
• Print the daily roster
• Provide orientation and ongoing assistance to staff regarding scheduling software
• Approval of time off requests at direction of supervisor

Payroll:
• Verifying time card accuracy and revising as required in scheduling software
• Pull reports from scheduling software as required

Clerical:
• Ensure that resident charts are regularly purged and items files appropriately
• Gather all relevant files for deceased residents and file accordingly fax, copy, phone, type, sort and distribute mail
• Update nursing and resident forms
• Keep daily and monthly statistics for all uses of materials and discards
• Prepare and dismantle resident’s charts requisitions for nursing supplies and order supplies
• Prepare agendas and take minutes for meetings of the nursing department
• Assist nursing staff and/or book appointments for residents

General:
• Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed.
• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis.

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements
Direct Supervision: None
Indirect Supervision: None
Functional Authority: None

Qualifications

Minimum Formal Education:
• Completion of related certificate or diploma (Office Administration/Medical Office Administration/Health record Technician
• Advanced computer skills in Microsoft Office programs (Word, Excel, PowerPoint and Outlook)

Experience:
• Experience working in a long-term care home and /or experience in hospital nursing unit an asset.
• Word processing, spreadsheet and database experience considered an asset
• Organizational, interpersonal, problem solving and multi-tasking skills are essential





The County of Lambton is an equal opportunity employer servicing our diverse communities. The County of Lambton is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. This information is available in an alternative format upon request, to accommodate individuals with a disability. Although we appreciate all applications, only those selected for an interview will be contacted.

Personal information required by this posting/advertisement is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone 519-845-0801 or Toll-free at 1-866-324-6912.