Lambton County

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 Archives Assistant 

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Job Number: J0718-0037
Job Title: Archives Assistant
Position Status: Part Time
Union: LCEA
Division: Cultural Services
Facility: Lambton County Archives
City: Wyoming, Ontario, Canada
Number of Positions: 1
Hours of Work:
Tuesday 1:00pm to 9:00pm, Thursday 5:00pm to 9:00pm, Saturday 12:00pm to 5:00pm
Wage Rate: $20.69 - $24.67/Hour
Date Posted: July 9, 2018
Closing Date: July 22, 2018
Starting Date: August 21, 2018

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 26 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Overview

To assist the Archivist/Supervisor in organizing the Lambton County Archives collection and in providing genealogical and local history research and guidance to the public.

Duties and Responsibilities

Administrative Duties:
• Listen to personal genealogical accounts to determine how best to assist the patron
• Assist with research by directing patrons to specific records, teaching how to use records, and providing detailed instructions on how to use equipment
• Receptionist duties such as answering telephone calls, greeting patrons; directing calls or people, and taking payments and photocopier fees
• Cataloguing new materials, and maintaining documents and materials
• Keep daily statistics
• Shelve and repair materials as needed
• Preserve all archival materials using conservation techniques as directed by the Archivist
• Prepare request for interlibrary loans

• Research local history and/or genealogy as requested by patrons using census, vital statistics, land, municipal records and other genealogical and local history records
• Prepare the research, provide explanations and respond via email/mail to the patron

• Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed
• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements
Direct Supervision: None
Indirect Supervision: None
Functional Authority: Provide guidance and direction to students on instruction from Supervisor


Minimum Formal Education:
• Completion of 2 year community college diploma in Library Archives/Technician

• Six months of on the job experience to become familiar with County processes and procedures relating to this position and ability to multi-task
• Demonstrated experience in historical and/or genealogical research and knowledge of local history

A valid Ontario driver's license and use of a vehicle.

The County of Lambton is an equal opportunity employer servicing our diverse communities. The County of Lambton is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. This information is available in an alternative format upon request, to accommodate individuals with a disability. Although we appreciate all applications, only those selected for an interview will be contacted.

Personal information required by this posting/advertisement is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone 519-845-0801 or Toll-free at 1-866-324-6912.