Lambton County

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Job Number: J0718-0035
Job Title: Archivist/Supervisor
Position Status: Full Time
Union: Non-Union
Division: Cultural Services
Facility: Lambton County Archives
City: Wyoming, Ontario, Canada
Number of Positions: 1
Hours of Work:
Monday to Friday 9:00am to 5:00pm, some evening and weekend work as required
Wage Rate: $35.09 - $41.78/Hour
Date Posted: July 9, 2018
Closing Date: July 22, 2018
Starting Date: August 13, 2018

The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents. The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 26 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services. Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Overview

The Archivist/Supervisor is responsible for the daily operation of the Lambton County Archives including administrative duties, budget input, tracking and spending, scheduling staff, ordering supplies and maintenance requests, directing staff, and providing genealogical and historical research guidance to the public and staff. The Archivist is also responsible for liaising with community groups and outside organizations to promote the Archives services through displays and workshops, and to provide guidance and education to community groups on history, genealogy and archival practices.

Duties and Responsibilities

Administration of Lambton County Archives:
• Oversee archival services including the selection of materials, organization and development of the collection
• Accept or deny donations of archival material related to collection policy; actively seek out materials that pertain to Lambton’s history and obtain them for the collection
• Catalogue the material and store in the Archives vault
• Take appropriate measures to preserve the collection
• Train staff and volunteers in organizing and preserving the collection, and in making it accessible to the public
• Provide full retrieval and reference services for the Archives
• Work with the public on a one-to-one basis when they visit the facility to do research
• Work with other staff within the department on mutually significant projects
• Work with other Museums sites to update collections database and train other staff members on its use of the database
• Sit on various committees to develop and launch new projects
• Design, deliver & schedule programs Develop promotional materials and disseminate such materials
• Partner with external historical, genealogical and archival groups
• Respond to correspondence and order office supplies
• Ensure equipment in the Lambton County Archives is kept in good working order

Budget and Report Preparation:
• Prepare accounts payable and receivable as necessary, issue PO’s within policy limits
• Recommend to Manager, Museums & Archives budget priorities for drafting Archives opearating budget and capital projects
• Administer & monitor Archives budget throughout the year
• Prepare reports and statistics for report to Committee as requested

Human Resources Management:
• Assist the Manager, Museums & Archives to, hire, evaluate, train and, if necessary, dismiss employees
• Ensure that staff are properly oriented and trained to their jobs; that they understand the priority of tasks at hand; and are always courteous in dealing with the public
• Conduct performance appraisals for staff & summer student(s)
• Monitor projects & communicate priorities; sets deadlines
• Prepare staff work schedule
• Supervise staff, summer student(s) & volunteers
• Recommend routines and procedures to the Manager, Museums & Archives
• Suggest policy changes when appropriate and ensure staff adheres to policies and procedures
• Adhere to the tenets of the various bargaining unit contracts
• Keep up-to-date on collective agreements, policies, procedures, etc.

• Incumbents must keep up-to-date on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed
• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis

These describe the general nature and level of work being performed by the incumbent in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements
Direct Supervision: Archives Assistant, Student Pages, Summer Students
Indirect Supervision: None
Functional Authority: None


Minimum Formal Education:
• Three year “Applied Museum Studies” diploma that includes Collection Management & Conservation Techniques

• 6 months to 1 year experience in dealing with the public
• Demonstrated experience in museum; archive or public library systems, preferably in a local history collection
• Demonstrated knowledge of historical procedures and research methodology
• Knowledge of the principles of organizing archival collections
• Previous supervisory experience
• Good communication, organizational and report writing skills
• Knowledge of Provincial guidelines, accounting, budgets and public relations

A valid Ontario driver’s license and use of a vehicle.

The County of Lambton is an equal opportunity employer servicing our diverse communities. The County of Lambton is committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. This information is available in an alternative format upon request, to accommodate individuals with a disability. Although we appreciate all applications, only those selected for an interview will be contacted.

Personal information required by this posting/advertisement is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone 519-845-0801 or Toll-free at 1-866-324-6912.